Postal Service awards contract to protect employee personnel records

The U.S. Postal Service is implementing a program to convert all paper personnel folders to electronic folders, which will transform the way employee information is stored, retained and retrieved, ultimately enabling postal employees to have 24-hour access to the content of their personnel folder.

The Postal Service awarded a contract to SOURCECORP BPS, Inc. to convert the files from paper to electronic as part of the Electronic Official Personnel Folder (eOPF) program. SOURCECORP BPS, Inc. has extensive experience scanning and securing banking, medical and government documents.

“The safety and security of our employee records is a top priority,” said Anthony Vegliante, Chief Human Resources Officer and Executive Vice President for the Postal Service. “Implementation of the eOPF program will not only safeguard employee records but ultimately enable postal employees to have the same round-the-clock access to their records that private sector employees have come to expect.”

Paper employee records are currently maintained in many postal facilities throughout the country. Once these records are scanned, employee records will be maintained in a secure central database. The eOPF program supports employee self-service, the Human Resources Shared Service Center and disaster recovery.

The migration from paper to electronic media is one more successful phase of the PostalPEOPLE project. PostalPEOPLE, the largest project of its kind anywhere, involves the replacement of existing outdated Postal Service human resources technology with a fully-integrated system to streamline, standardize and automate HR processes. The project enables the Postal Service to increase efficiency, reduce costs and provide employees with 24/7 access to their personnel files and other HR-related information.